Accounts Receivable Specialist

Accounts Receivable Specialist

Position Overview: The Accounts Receivable Specialist will be a part of the accounting group, a fast-paced, friendly environment. The individual will play a key role in running the A/R function for a property management company.

Key Responsibilities:

• Prepare monthly rent bills.

• Review and scan checks and record payments into accounting software.

• Research any discrepancies by checking rent bills, rent checks, and bank deposit records and resolve in a timely manner.

• Maintain accounts receivable records to ensure aging is up to date, credits and payments are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared

• Perform daily cash management duties, including the recording of bank deposits and posting of cash to the accounts receivable ledger

• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail

• Reconcile the security deposit GL accounts to the bank statements and tenant ledgers

• Timely reply to tenant inquiries regarding payments and charges

• Process move out reports and security deposit refunds as well as monitor, process and enter Section 8 payments

• Prepare and analyze accounts receivable aging reports to identify past due accounts and prioritize collection efforts.

• Maintain up-to-date client records with accurate billing and contact information.

• Assist with month-end and year-end closing activities, including account reconciliations and financial reporting.

• Provide support for audit related accounts receivable questions.

• Assist with other accounting and finance functions as needed.

Position Requirements:

• Minimum of 3-5 years of experience as an Accounts Receivable Specialist or in a similar role.

• Strong knowledge of accounting principles, accounts receivable procedures, and financial reconciliation.

• Understanding of credit and collection practices and legal regulations.

• A positive attitude and eagerness to learn and grow

• Excellent analytical and problem-solving skills.

• Highly organized and detail-oriented with the ability to work accurately in a fast-paced environment

• Excellent communication and interpersonal skills

• Ability to work on multiple projects simultaneously and juggle necessary deadlines

• Ability to work independently and as part of a team

• Proficiency in Microsoft Office (Excel, Word)

• Working knowledge of Google Workspace (Sheets, Docs, GMail)

• Candidates with experience in real estate property management is a plus but is not required